Definition : Maintenance logbook

Document itemizing the technical information related to the maintenance procedure of the common portions and the work carried out in the immovable. It includes the inventory of the immovable components (generally the common portions), along with a maintenance schedule of these components of the work already carried out  or the foreseeable maintenance or replacement work. This document is an integral part of the register of co-ownership and shall be made available to any co-owner upon request.

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Water damage is the leading cause of loss in co-ownership. It is more and more costly, for syndicates and their insurers. In the last ten years, occurrences of water damages have more than doubled. Lack of maintenance, sub-standard construction and climate changes are the main culprits.  In most cases water damage affects equally common and private portions, thus it is one of the most complex loss to adjust.
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An indispensable co-ownership document, the maintenance and management logbook is in essence a register tracing the building history, as well as a register of all the operations already carried out or forthcoming thereon. Even though not mandatory, it increases a co-ownership’s resale market attractiveness. In addition, the directors, by availing themselves of such a logbook, demonstrate their concern for good governance and sound management.
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The law provides that a syndicate must keep a register at the disposal of the co-owners. The majority of  declarations of co-ownership detail the items  it contains. This register is the memory of the syndicate, and consequently, its archives. In is thus invaluable. Much more than a witness to the sound management of an immovable, it is its prime instrument. Therefore, preservation and access are the hallmarks of this register.
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Le certificat d'état d’immeuble et le carnet d’entretien sont des outils essentiels pour une copropriété désireuse d’assurer une gestion adéquate. Ils permettent d’assurer la pérennité de l’immeuble par l’implantation de programmes d’entretien efficaces. Il peut être très intéressant pour l’acheteur d’une unité de consulter ces documents, car ils lui donneront une bonne idée de l’état de l’entretien de la copropriété envisagée.
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