Definition : Contingency fund

Fund dedicated for major repairs and replacements of the common portions of the immovable, distinct from their regular maintenance. This fund should not be used to pay for day to day maintenance. Its aim is to anticipate the long-term financing needs of major work on the common portions, which require a large investment, by staggering them over time. It is for the board of directors, after consultation with the general meeting of the co-owners, to determine the estimated cost of these expenses and the amounts to be paid into the contingency fund.

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Le fonds de prévoyance est le "bas de laine" d'une copropriété. Il sera indispensable lorsque viendra le temps d'engager des travaux majeurs dans l'immeuble, ou qu'il faudra remplacer des parties communes arrivées à échéance.
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The Contingency Fund is to be used strictly for major repairs and replacements of common portions. It should not be used to fund their maintenance.
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Le certificat d’état d’immeuble correspond à un « bilan » de l’immeuble : il constate la qualité du bâtiment, à un moment précis. Il comprend l’inventaire des composantes de l’immeuble (espaces extérieurs, bâtiments, logements, équipements, etc.) qui feront l’objet d’une évaluation pour les fins du fonds de prévoyance. Bien il n’y ait pas d’obligation légale à cet effet, ce document devrait être préparé par un technologue professionnel, ingénieur, architecte.
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Almost every insurance policy includes deductibles, in varying amounts according to the insured risk (e.g. fire and water damage). In co-ownerships, deductibles are a factor in the Building insurance, and in the third party liability insurance of the syndicate, directors, general meeting officers, co-ownership manager (gérant) and of the condo manager (gestionnaire). Regarding co-owner’s insurance, generally each home insurance policy contains one or more deductibles for various amounts according with the nature of the loss.  
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Preparing a budget forecast is an unavoidable task in co ownership. Its preparation, preliminary examination and adoption will ensure the proper functioning of the syndicate of co-owners. It is up to the Board of Directors to define its terms, in view of the expenses that will have to be paid to allow a syndicate to meet its obligations. The budget also makes it possible to fix the amount of the contributions of each co-owner to the expenses of the co-ownership. It will be prepared by the Board of Directors or property manager, based on the amounts spent in preceding financial periods, as well as anticipated non-recurring expenses. The preparation of the budget forecast requires time and rigor.  
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Question: After the sale of my apartment, can I ask for the refund of the contributions I paid into the contingency fund?
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Co-ownership work is of the utmost importance. Yet, they are more often than not overlooked by the syndicates of co-owners. Work that needs to be done in common portions can be minor or major in scope. Yet one needs money to pay for them. Good financial planning is therefore advisable in the medium and long term, so that the community of co-owners can adequately protect its real estate investment. Replacing windows, the roof or rehabilitating the underground parking slabs, to name just a few examples, is usually very expensive. Three options are available to the syndicate to pay for this work:
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Common expenses or “condo fees”; you will have to pay them once you become an co-owner. They are an important element to consider before your purchase.
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To avoid financial problems, it is important to verify, before your purchase, that the co-ownership has implemented sound management practices and controls of its expenses. To do so, you should ask questions to your vendor to find out if the syndicate keeps adequate financial records.
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Les sommes investies dans le fonds de prévoyance doivent être déposées dans un établissement financier, et une partie de ces sommes doit demeurer liquide et disponible à court terme, c’est-à-dire accessible sur avis de 30 jours.
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La gestion d’un patrimoine immobilier nécessite la mise en place de solutions informatiques performantes afin d’assurer une parfaite connaissance de l’immeuble. Les outils informatiques appropriés permettent une gestion efficace et économique de l’état de l’immeuble, mais facilitent aussi la consultation et la mise à jour rapide des informations concernant les composantes de l’immeuble (ex. : le répertoire des équipements existants, leur état, les opérations effectuées, l’entretien et les correctifs à effectuer, etc.).
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Le plan de gestion d’actifs décrit et chiffre les mesures prises par le conseil d’administration relativement au fonds de prévoyance, afin d’assurer la conservation et l’entretien du patrimoine immobilier. Ce plan définit le scénario d’intervention visant à maintenir l’actif, quantifie le coût de sa mise en œuvre et établit la stratégie de financement. Il précise donc : Le niveau d’entretien; Les correctifs à apporter à l’immeuble; L’estimation du montant du fonds de prévoyance et de l’entretien; Le scénario choisi par le conseil d’administration.
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The Contingency Fund study is an essential step in the sound management of an immovable held in co-ownership. You should be aware that the amounts paid into this fund are often insufficient, taking into account the amounts required for the necessary work to be carried out on the common portions of the immovable. At least four out of ten syndicates of co-owners state, based on surveys, that they do not have enough money to finance this work. This number increases considerably in immovable built before the year 2000. To alleviate this situation, syndicates caught unprepared use special assessments.
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I am a recent co-owner. The building I live in has 10 units. The contribution to contingency fund is substantial. In fact, it represents 20% of the budget of the co-ownership! That seems excessive. Question: Is there a ceiling to the amounts to be paid in the contingency fund   
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  With the adoption of the Civil Code of Québec in 1994, to fill a void in the Law, the Quebec legislature introduced the obligation upon a syndicate of co-owners to fund a "contingency fund”. Prior to the enactment of the Civil Code, it was a frequent occurrence for co-ownerships to have a "reserve fund", although the Civil Code of Lower Canada was mute on this issue. Most of the time, this fund was inadequate, due to the low level of contributions paid into it.
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  I have been living for a year in a condo I bought in a recently built building. To my surprise, there is still no contingency fund being funded. We pay the common expenses of the immovable monthly (maintenance, snow removal, condo insurance), but no 5% of the budget contribution to "Contingency fund". Yet, a lawyer friend told me it was mandatory! Question: Is this normal?
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Suite à l'achat de notre condo il y a 1 an, on nous a avisé que la répartition des travaux dans l'immeuble se faisait sur le principe de la bonne foi. Le bâtiment a aujourd'hui 25 ans et de sérieuses réparations s'en viennent... Nous sommes fermement décidés à appliquer la déclaration de copropriété que tout le monde ici semble ignorer. Nous souhaitons également démarrer rapidement un fonds de prévoyance car celui-ci n'a jamais été créé ! Cela nous semble assez incroyable : le syndicat n'a-t-il pas l’obligation de constituer un fonds de prévoyance?
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