The "plans" are the technical and graphic representation, to scale, of a construction. They must be signed and sealed, by an engineer or architect, as the case may be. The "specifications” are, for their part, a document stating the scope and details of the work. They include without limitation the technical specifications and a detailed qualitative description of the materials used. The plans and specifications of the building (as) built facilitate the duty of the board of directors to maintain the building as well as its future interventions (renovation, modification and enlargement). These documents are part of the the register of co-ownership and must be made available to any co-owner upon request.
May 19, 2015 - I am sometimes asked for how long documents filed in the co-ownership register should be kept by the syndicate. This is a fair question, since the legislator has given no explicit directions on this subject in the Civil Code.
It could be that its silence means, "You must keep everything, permanently !” As far as I am concerned, I rather lean in that direction.
The law provides that a syndicate must keep a register at the disposal of the co-owners. In most cases the declarations of co-ownership list the items it contains. This register is the memory of the syndicate, and consequently, its archives. In is thus invaluable. Much more than a mere witness of the sound management of an immovable, it is its prime instrument. Therefore, preservation and access are the hallmarks of this register.