Act signed by one or more parties, the purpose of which is to record an agreement or fact whose consequences are juridical. This type of act must be distinguished from the authentic act, as no notary or other public officer is involved in its reception. Private writings may, inter alia, record a power of attorney, a sale or a lease. However, private writings that must be published in the Québec Land Register require to be certified by a notary or by a lawyer.
Every co-owner should participate to all general meetings to ensure the general meeting can reach a quorum and therefore deliberate and take decisions. If you are unable to attend, or if you do not wish to participate, it is better to appoint a mandatary. He may thus represent you at the general meeting, by the means of a proxy you will give him. Remember that a proxy represents the ideal compromise to exercise your voting right.
The declaration of co-ownership is the deed containing all the organizational rules of a co-ownership. This document also provides conditions of use and enjoyment of the common and private portions.