Definition : Proxy (Power of attorney)

Document signed by a co-owner (mandator) and evidencing a mandate in favour of another co-owner or third party (mandatory). Frequently, this mandate consists of representing and acting on behalf of a co-owner at the general meeting of co-owners. It should be noted that it is necessary to distinguish between a general power of attorney (the mandatory obtains extensive powers) and a specific power of attorney (the mandator gives precise voting instructions). This power and, where applicable, the written document that establishes it, are also called a mandate.

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Question: Our co-ownership has 6 apartments. I am on the board of directors, which is made up of three directors. Having been unable to attend a board meeting, I gave a power of attorney to my neighbour. The two members of the Board of Directors denied this person the right to participate in the meeting. Is it legal?
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It is possible to make a decision without having a meeting. Article 354 of the Civil Code of Québec recognizes the value of a written resolution: "Resolutions in writing signed by all the persons qualified to vote at a meeting are as valid as if passed at a meeting of the board of directors, at a general meeting or at a meeting of any other organ”. Co-owners and directors may make a decision by the means of a resolution in writing, without any general meeting of the board of directors or meeting of co-owners being held as such. This mechanism is provided by law, when it is not essential for a meeting or a general meeting to be convened, since the salient points of the subject to be discussed have already been dealt with, to everyone’s satisfaction. This is to avoid cumbersome formalism, although written resolutions should be used with caution and parsimony.
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  I was absent during the last meeting of co-owners. The directors are "all-rounders" and I don't see why I should listen to what they have to say. Moreover, as usual, they voted on completely absurd matters, such as sumptuous rehabilitation works for the entrance hall of the building. Question: Am I still obliged to submit to the decisions made there?
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In our co-ownership, there is a clear disinterest of the co-owners which results in a very low attendance at the meetings of the co-owners. For a number of years now we have had difficulty reaching the quorum. The situation is difficult because decisions that sometimes happen to be made are not followed. Question: What is there to do with such disinterest?
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Lors des dernières assemblées générales annuelles, les administrateurs détenaient plus que 50 % des voix (procurations plus leurs propres votes). Il dispose du coup d'un nombre de votes suffisant pour être réélu année après année. Nous nous sentons démunis car nous n'avons pas vraiment le pouvoir de renverser la tendance lors du vote. Est-il possible à l'avenir de limiter le nombre de procurations que peut détenir un administrateur lors d’assemblées de copropriétaires ?  
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Every co-owner should participate to all general meetings to ensure the general meeting can reach a quorum and therefore deliberate and take decisions. If you are unable to attend, or if you do not wish to participate, it is better to appoint a mandatary. He may thus represent you at the general meeting, by the means of a proxy you will give him. Remember that a proxy represents the ideal compromise to exercise your voting right.
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