Decisions taken by directors must be recorded and recorded in the minutes. This document is essential for a co-ownership, because it ensures the written preservation of the deliberations of the board of directors, as well as that of the result of each vote, so that any co-owner and director can refer to it over time. It also shows that the meeting of the board of directors was held properly. As such, it must be as detailed and clear as possible, without repeating everything that was said at the meeting. Personal assessments and quotations should not appear in the minutes of the Board of Directors. In view of its importance, this document must respect a certain formalism.
In order for the board of directors to validly deliberate and make decisions, the declarations of co-ownership generally provide that a minimum number of directors must participate to the meeting. This requirement is called the quorum. Unless the board of directors is composed of a single director, the quorum at a meeting of the board of directors is generally set by the By-laws of the immovable by a majority of the current directors. Recall that the quorum is defined in order to ensure the representativeness and authority of the board of directors. It avoids decision-making by a limited number of directors. Therefore, it must be checked at each board meeting.