Definition : Meeting of co-owners - Notice of amendment to the agenda

A notice sent to the co-owners by the Board of Directors indicating the matters to be added to the agenda to give effect to the request of a co-owner.

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MODÈLE DE LETTRE DE DEMANDE D'INSCRIPTION D'UNE QUESTION À L'ORDRE DU JOUR     Le  _____________________ 20__ Au Syndicat _______________ (nom exact du Syndicat des copropriétaires), Je, soussigné(e), _______________________________ (prénom, nom et adresse du copropriétaire) propriétaire de la fraction de copropriété portant le numéro civique ___________ du ________________, appartement ______, à ____________________________(ville et code postal), souhaite que vous inscriviez à l’ordre du jour de la prochaine assemblée des copropriétaires la question suivante : [Décrire] Exemple : Projet de modification à la déclaration de copropriété au sujet de [décrire], ce projet de résolution, dont le texte est joint à la présente demande,  doit être communiqué aux copropriétaires avant l’assemblée et soumis au vote de l’assemblée.
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The first step in preparing a meeting of co-owners is to establish a complete agenda. This document summarizes all the questions that will have to be voted on during this general meeting. It thus lists the resolutions that will be debated and voted. Although there is no formalism surrounding its fine drafting, the agenda must be sufficiently precise. He must thus mention all the questions and points that will be submitted at the meeting. Sent to all the co-owners, this program makes it possible to organize the course of the session. Attached to the notice calling the meeting, the agenda is accompanied by the documents necessary for the reflection of the voters.
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A question often arises whether a co-owner can modify the agenda received with his notice of call to the Annual General Meeting, either before or during the General Meeting? The General Meeting of co-owners is governed by strict legal rules that you should know about. In principle the General Meeting deliberates only on the questions inscribed on the agenda before holding the General Meeting. Otherwise, any decision taken upon a question illegally placed on the agenda is null and void and may be subject to a legal challenge.
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