Definition : Meeting of co-owners - Special Transitional General Meeting

General meeting of the co-owners, the object of which is, without limitation, the election of a new board of directors and the rendering of account of the provisional director .This general meeting ends the control of the developer upon the board of directors of the syndicate of co-owners. 

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Le promoteur, qui fait bien souvent office d'administrateur provisoire tant qu'il détient la majorité des voix d'une copropriété, devra éventuellement procéder à la passation des pouvoirs vers le futur conseil d'administration. Celui-ci sera élu à l'occasion d'une assemblée extraordinaire, laquelle doit être tenue quand ce même promoteur perd la majorité des voix dans l'immeuble. Dès la naissance de la copropriété, c'est-à-dire lorsque la déclaration de copropriété est publiée au Registre foncier du Québec,  l’équipe Therrien Couture Joli-Coeur offre de prendre en charge toutes les étapes relatives au démarrage du syndicat et à l’organisation complète de la première assemblée des copropriétaires au cours de laquelle on met fin à l’administration provisoire. Notre cabinet peut, dans le cadre de cette prestation de services, guider l'administrateur provisoire et les copropriétaires à travers chacune des étapes du démarrage de votre syndicat de copropriété, et vous donner tous les conseils nécessaires pour assurer un démarrage efficace de la copropriété.
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  From the first day of existence of the co-ownership, that is to say when its declaration of co-ownership is published in the Land Register of Quebec, the co-owners as one body constitute a “syndicate of co-owners”. This legal person must ensure the "preservation of the immovable and manage the common portions." To form this co-ownership several steps involving many protagonists are necessary.
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The General Meeting of the co-owners is one of the two decision-making bodies of the syndicate. It must be held at least once a year, but it can take place as often as necessary. You should be aware that co-ownership life implies that the co-owners or their representatives meet, occasionally, to discuss and vote upon important decisions. This occurs at General Meetings of the co-owners, which is the prime democratic body in the co-ownership. Their conduct obeys certain rules of form and content. An overview of the various specific aspects of  General Meetings of the co-owners.    
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Dans le contexte de la pandémie de la COVID-19 et alors que des mesures sont mises en place par les instances gouvernementales pour limiter les rassemblements, les syndicats de copropriétaires envisagent des solutions de remplacement aux assemblées de copropriétaires. Distanciation sociale oblige, la COVID-19 a donné ainsi naissance à un phénomène en copropriété : les assemblées virtuelles de copropriétaires, aussi appelées assemblées à distance. Depuis le 26 avril 2020, l’arrêté ministériel 2020-029 les a rendues possibles. Cette nouvelle forme pour la tenue des assemblées de copropriétaires a conquis de nombreux adeptes. L'intérêt pour la poursuite des assemblées virtuelles de copropriétaires ne dérougit pas. Il est fort à parier qu'il s'agit d’une pratique qui est là pour rester. 
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A General Meeting of the co-owners cannot take place without an agenda. To deliberate in accordance with the Law, co-owners should be able to become aware, before the General Meeting, of the questions on the agenda. This the reason why it should be annexed to the notice of call, usually prepared by the Board of Directors (Board). It contains all the questions to be tabled for deliberation during the General Meeting. This document must be clear and unambiguous to avoid legal challenges. An overview of the various specificities of the agenda.    
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The presence of a Board of Directors is mandatory in a co-ownership. It is the executive body of the syndicate and its legal representative. Its members act as the mandataries of the syndicate.
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Expenses related to the maintenance and administration of the common portions of a co-ownerships start from its constitution as a legal person. It is therefore necessary that each co-ownership sets up, upon publication of the declaration of co-ownership, a Board of Directors to administer it. To ensure the star up of the syndicate, the developer usually designates in the declaration of co-ownership (by-laws of the immovable), one of its representatives to act as the provisional administrator of the syndicate.
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Whatever building chosen, all co-owners, without exception, are expected to participate to the Meetings of co-owners. Thus they can vote on the questions on the agenda, and take various decisions necessary for the sound operation of the co-ownership. These Meetings will vary according to circumstances. This factsheet is an overview of the various types of Meetings that may be held in a co-ownership:
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I am the co-owner of a new condo. Other owners and I have recently discovered cracks in the foundation of the building, as well as water infiltration in the garage. The promoter is mute, and we have not yet transferred the administration. Question: Should we refuse to elect our first Board of Directors, until the issues identified have been corrected? And should I sell immediately before other major problems arise?
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Question: Can a co-owner call, on his own, a general meeting? If so, in what circumstances and following what procedure?
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