Definition : Call for tenders

Procedure by which a client, or a potential buyer, asks several companies to submit a costed offer, with a view to obtaining a service or product. Any syndicate of co-owners may be justified in launching a call for tenders, for example to have work carried out in the building. The purpose of this procedure is to put various bidders in competition, in order to determine who will be best able to meet the needs of a co-ownership, based on its expertise and the proposed price. The invitation to tender may be:

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Expenses related to work in a co-ownership are a source of concern for many syndicates of co-owners. The average age of Quebec co-ownership now exceeds 30 years and many of them must or will soon have to carry out major repairs to the common portions. The primary mission of the syndicate, it should be remembered, is to ensure the preservation of the immovable. The competition between undertakings offering services in this area therefore enables the syndicates to choose from among the tenders proposed by the latter, the most competitive tender, bearing in mind that price is not the only selection criterion.
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La webradio du 5 octobre 2022 a traité d’un sujet fort complexe soit celui des appels d’offres pour travaux en copropriété. Tout syndicat de copropriétaires peut être justifié de lancer un appel d’offres, par exemple pour faire réaliser des travaux importants de réhabilitation des dalles de garage. Cette procédure a pour objet de mettre divers soumissionnaires en concurrence, afin d’identifier celui qui sera le plus apte à répondre aux besoins d’une copropriété, en fonction de l’expertise et du prix proposé. Rappelons que la décision d'entreprendre des travaux en copropriété appartient au conseil d’administration. Une décision facilitée par la présentation de plusieurs soumissions (mais non obligatoires).
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May 3, 2022- The duty of maintenance and conservation of the building that falls to the administrators of a co-ownership involves one day doing business with construction contractors. Whether it is to replace the roof, renovate the entrance hall or repair brick siding and masonry, it is important to be vigilant when awarding such contracts, given their often very high costs. As agents of the syndicate, directors must act with caution, in order to protect the interests of the community of co-owners. This translates into various rules that should be followed, especially when the work is important:  
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Work to be carried in common portions is to be undertaken by the syndicate of co-owners. In its capacity of the client, he is the instigator and the beneficiary thereof. It prepares the specifications and consequently the needs, the budget, the provisional calendar and the objectives to be achieved. In relation to such work, the syndicate should always be governed by its mission. It should never act as a substitute for the general contractor, such as mandating the subcontractors directly to do the work, or by interfering in the conduct of the construction site, in the place and stead of the people responsible therefor.
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