Definition : Email

Computerized message or document transmitted by a user to one or more recipients, and this via a computer network (usually the Internet). The board of directors must obtain the express agreement of each co-owner to communicate the email address to the other co-owners. On the other hand, he can and must communicate the postal address.

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Cohabiting with others in a building in divided co-ownership implies the right to respect for the private life. This right is guaranteed by article 3 of the Civil Code of Québec and  the Charter of Human Rights and Freedoms. Its informational dimension is legally protected by  the Act respecting the protection of personal information in the private sector (PHIPA). With the assent  of Bill 64 on September 22, 2022, new rules for the use and dissemination of personal information have subject (and will subject) the world of co-ownership since September 22, 2022, while other rules will come into force in September 2023 and 2024.
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When our Board of directors communicates by email, with all the co-owners, this is done so that we do not see the email addresses of the co-owners. As a result, no one can see the response of others, so we cannot discuss the subject of communication. I find this quite contradictory, since according to our declaration of co-ownership we have to provide our contact information and our email address to the board of directors. In addition, it is indicated that the register contains the email address of all co-owners. The Board claims right to respect for the private life to justifie this approach to communication. Question: Am I entitled to require the Board of directors to provide me with the email address of the co-owners? 
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  September 21, 2017 - In a recent Ontario ruling, a syndicate of co-owners has been authorized to present a request with Yahoo to unmask the author of potentially defamatory e-mails. These anonymous messages were sent to the immovable’s co-owners and occupants, under the user name « Ian Fleming ».    
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Co-owners must be called at least once a year to a meeting known as an annual meeting. This assembly, like all other types of assembly, must bring together all the co-owners. With the notice calling the meeting, the board of directors notifies all the co-owners of the list of points to be studied and decisions to be voted on at the meeting of co-owners. This document is the agenda of the assembly. The summons has to respect a procedural frame, otherwise the assembly of the co-owners could be irregular. That is why it is up to the one who takes the initaive to summon her to respect rules   Who calls the meeting? In theory, the Board of Directors (the Board) convenes the general meeting of co-owners. But in some cases, one or more co-owners can on his own initiative convene it:
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