Definition : Meeting of co-owners

One of the two decision-making bodies of the syndicate which gathers all the co-owners. There are four types of meeting, namely: the Annual General Meeting (AGM), the Special General Meeting (SGM), the Special Transitional General Meeting and the Remedial General Meeting (RGM).

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Les assemblées de copropriétaire doivent être tenues en bonne et due forme, car il s'agit d'un des deux organes décisionnels d'une copropriété, l'autre étant le conseil d'administration. Des décisions importantes s'y prennent. Par conséquent, il est primordial qu'elles se déroulent dans les règles de l'art.
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  The co-owners have a legal proceeding when they oppose decisions taken by the meeting of co-owners. They generally seek to contest decisions they consider unjustified. In order to promote the stability of the decisions made at the meeting of co-owners, the legislator allows such recourse only in certain circumstances. Thus, Article 1103 of the Civil Code of Québec provides that any co-owner may apply to the court to annul or, exceptionally, to amend a decision of the general meeting if the decision is biased, if it was taken with the intent to injure the co-owners or in contempt of their rights, or if an error was made in counting the votes.   
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The General Meeting of the co-owners is one of the two decision-making bodies of the syndicate. It must be held at least once a year, but it can take place as often as necessary. You should be aware that co-ownership life implies that the co-owners or their representatives meet, occasionally, to discuss and vote upon important decisions. This occurs at General Meetings of the co-owners, which is the prime democratic body in the co-ownership. Their conduct obeys certain rules of form and content. An overview of the various specific aspects of  General Meetings of the co-owners.    
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Dans le contexte de la pandémie de la COVID-19 et alors que des mesures sont mises en place par les instances gouvernementales pour limiter les rassemblements, les syndicats de copropriétaires envisagent des solutions de remplacement aux assemblées de copropriétaires. Distanciation sociale oblige, la COVID-19 a donné ainsi naissance à un phénomène en copropriété : les assemblées virtuelles de copropriétaires, aussi appelées assemblées à distance. Depuis le 26 avril 2020, l’arrêté ministériel 2020-029 les a rendues possibles. Cette nouvelle forme pour la tenue des assemblées de copropriétaires a conquis de nombreux adeptes. L'intérêt pour la poursuite des assemblées virtuelles de copropriétaires ne dérougit pas. Il est fort à parier qu'il s'agit d’une pratique qui est là pour rester.   
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A General Meeting of the co-owners cannot take place without an agenda. To deliberate in accordance with the Law, co-owners should be able to become aware, before the General Meeting, of the questions on the agenda. This the reason why it should be annexed to the notice of call, usually prepared by the Board of Directors (Board). It contains all the questions to be tabled for deliberation during the General Meeting. This document must be clear and unambiguous to avoid legal challenges. An overview of the various specificities of the agenda.    
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The declaration of co-ownership generally contains the terms and conditions concerning the conduct of the meeting of co-owners by defining rules of procedure and the role of the meeting officers. Key figures of the assembly of co-owners, they ensure the smooth running of it. Their appointment is therefore necessary for the holding of any meeting of co-owners. These are generally elected at the start of the meeting, in a separate vote taken by an absolute majority of the votes of the co-owners present or represented (50% of the votes plus one). This is an obligation that cannot be waived, because any decisions taken before their election has no legal value.
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The right to vote is recognized as an essential element of any modern society, and as such, co-owners cannot be deprived of it except as provided in the law. In addition, each co-owner has, in principle, at the meeting a number of votes proportional to the relative value of his fraction. However, in certain circumstances, it is provided that the co-owner may have his right to vote suspended or reduced, by the sole effect of the law. It is important to know who may be affected by these restrictions and what the consequences are.The voting rights of the co-owners of the immovable can, in certain circumstances, be suspended or reduced. It is important to know who may be affected by these restrictions and their consequences.
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2 février 2016 — Le terme Varia est fréquemment employé dans les ordres du jour d’assemblées générales annuelles de copropriétaires. Il permet d’ajouter des sujets qui n’y étaient pas initialement prévus, et qui sont débattus en fin d’assemblée. Or, selon l’Office québécois de la langue française, ce terme est une impropriété à éviter.
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Je serai à Cuba lors de la prochaine assemblée des copropriétaires. Quelles sont mes options? Puis-je donner une sorte de mandat à quelqu’un pour que ma voix soit tout de même entendue à l’assemblée?
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 The resolutions of the General Meeting of the co-owners require complex calculations in order to determine whether a the required majority has been reached. To do so, you must make sure that the register of co-owners is up to date, and that the compilation of votes is done according to the relative value specific to each fraction. This reduces the risk of contestation of an adopted resolution. That said, some decisions have extremely important consequences for all co-owners so the requirements in terms of majorities are then higher. For this reason, the law imposes three levels of majority: absolute, enhanced and double majority, depending on the importance of the decision to be taken.  
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Every co-owner should participate to all meetings to ensure the meeting of co-owners can reach a quorum and therefore deliberate and take decisions. When a co-owner cannot go there, he can ask the person of his choice to represent him. The mandatary the one who receives the proxy is not necessarily another co-owner. It may be a person outside the co-ownership. The latter will thus be able to represent him in this meeting and vote in his place on all the questions on the agenda.   A written instrument is compulsory Tacit mandate being excluded, you must give a written instrument to the mandatary of your choice if you wish to be represented at the Meeting. The latter, who will represent you and vote on your behalf during the general meeting, can be one of the directors of the co-ownership (in his personal capacity), another co-owner, a friend or a person totally foreign to the co-ownership.
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A question often arises whether a co-owner can modify the agenda received with his notice of call to the Annual General Meeting, either before or during the General Meeting? The General Meeting of co-owners is governed by strict legal rules that you should know about. In principle the General Meeting deliberates only on the questions inscribed on the agenda before holding the General Meeting. Otherwise, any decision taken upon a question illegally placed on the agenda is null and void and may be subject to a legal challenge.
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