Definition : Personal information

All data that can be used to identify a natural person, for example by means of an e-mail address, a telephone number or a driving licence number. The register of the co-ownership may contain personal information about a co-owner, tenant  or other occupant of the building. The syndicate of co-owners may not, without the consent of the person concerned or authorization by law, communicate such information to third persons or use it for purposes that are inconsistent with the purposes for which the file was established. It must, however, constitute, and keep at the disposal of the co-owners, a register containing the name and mailing address of each of the co-owners.

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Question: I want to sell my apartment. I am aware that I must provide a number of documents to the real estate broker who takes care of the sale, to the buyer in the making whose offer I will have accepted and to the  notary who is in charge of drafting the official documents of the sale. Specifically, whatare the documents to be communicated to the buyer of a co-ownership?
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When our Board of directors communicates by email, with all the co-owners, this is done so that we do not see the email addresses of the co-owners. As a result, no one can see the response of others, so we cannot discuss the subject of communication. I find this quite contradictory, since according to our declaration of co-ownership we have to provide our contact information and our email address to the board of directors. In addition, it is indicated that the register contains the email address of all co-owners. The Board claims privacy justifies this approach to communication. Question: Am I entitled to require the Board of directors to provide me with the email address of the co-owners? 
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The manager usually plays a key role in a co-ownership. Similarly to the board of directors, his duty is to preserve the immovable of which he is responsible. His appointment eases the director’s tasks, without the manager being substituted in their function. The board members will thus be better able to exercise their decision-making powers. That being said, managing a co-ownership is not always an easy task. It is in the best interest of directors to ensure that the manager assumes his mission with dignity, loyalty, diligence and honesty. To this end, the board of directors would be well advised to implement a code of conduct in which professional ethics are addressed, namely, without limitation, compliance with laws and regulations, transparency, confidentiality, conflicts of interest and, of course, discipline.
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The board of directors occupies an important function in co-ownership governance. It holds meetings as often as the interest of the collectivity of co-owners require and addresses any matter that concerns the syndicate’s good management. These meetings are moderated by a president who ensures their efficient conduct. Directors can debate and reflect upon the orientations to give to their co-ownership. The more carefully and methodically the meetings are prepared, the more motivated and interested the members will be to participate thereto. Moreover, precise rules must be followed imperatively, otherwise the decisions taken could be invalidated.
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27 mars 2012-  Tout syndicat de copropriété doit constituer et maintenir des registres, en plus d’en permettre la consultation par les copropriétaires. Or, cet accès aux registres ne s’effectue pas toujours de façon harmonieuse. D’une part, il y a des copropriétaires suspicieux qui multiplient les demandes de consultation des registres, croyant y trouver une preuve de malversation de la part des administrateurs. D’autre part, ce sont parfois les administrateurs qui agissent en roitelets et refusent l’accès aux registres à un copropriétaire. Où se trouve le juste milieu ? 
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