Act signed by one or more parties, the purpose of which is to record an agreement or fact whose consequences are juridical. This type of act must be distinguished from the authentic act, as no notary or other public officer is involved in its reception. Private writings may, inter alia, record a power of attorney, a sale or a lease. However, private writings that must be published in the Québec Land Register require to be certified by a notary or by a lawyer.
Every co-owner should participate to all meetings to ensure the meeting of co-owners can reach a quorum and therefore deliberate and take decisions. When a co-owner cannot go there, he can ask the person of his choice to represent him. The mandatary the one who receives the proxy is not necessarily another co-owner. It may be a person outside the co-ownership. The latter will thus be able to represent him in this meeting and vote in his place on all the questions on the agenda.
A written instrument is compulsory
Tacit mandate being excluded, you must give a written instrument to the mandatary of your choice if you wish to be represented at the Meeting. The latter, who will represent you and vote on your behalf during the general meeting, can be one of the directors of the co-ownership (in his personal capacity), another co-owner, a friend or a person totally foreign to the co-ownership.