Definition : Voting - Secret ballot

Voting system used at a general meeting of the co-owners or a meeting of the board of directors, in which participants are asked to answer anonymously a question put to the vote. The Civil Code of Quebec states that the vote of the members is by a show of hands or, on request, by secret ballot. Oddly, the decision-making process at a general meeting of the co-owners does not allow for a secret ballot, in the absolute sense of the term. Article 1090 of the Civil Code of Québec stipulates the following: "Each co-owner shall have at the general meeting a number of votes proportional to the relative value of his fraction". Thus, the ballot must necessarily indicate the number of votes attached to the fraction of the co-owner.

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  Meetings of co-owners make decisions by taking a vote. Any proposal submitted for adoption must be voted on to become a resolution. Without being exhaustive, two voting procedures are set out in article 351 of the Civil Code of Quebec: a show of hands or, upon request, a  secret ballot. The choice is predicated upon competing objectives of simplicity or confidentiality in the decision making process.  
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