Definition : Voting - Vote

Expression of a co-owner’s opinion, during an election, which is counted to make a decision. The number of votes that each co-owner can exercise at the meeting of the co-owners is set by the declaration of co-ownership (constituting act of the co-ownership). It is proportional to the relative value of the fraction. The undivided co-owners of a fraction exercise their voting rights in the proportion of their undivided share. For example, Robert, an undivided co-owner, owns 60% of the right of ownership of the fraction and Louise, the other undivided co-owner, holds 40%, while the fraction has a relative value of 10%: Robert will have 6 votes and Louise 4 votes at the general meeting.

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Question: In a recently held general assembly, the chairman handed out post-it notes and asked the owners to write their unit number along with 5 members of their choice to the board of directors. ( CA comprises 5 members). This is the first time I've seen anything like this happen. Usually, the owners will vote only for those candidates they consider suitable to hold a position on the board, whether they may be one or whatever number up to 5. But not necessarily 5 in this case. is the chairman's action acceptable? If not, can we ask for a new vote be taken by secret ballot.
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    The right to vote is a founding principle of democracy. Citizens of a democracy   can express their will in a ballot.  In principle, this right is equal amongst all voters. Practically speaking, it is equivalent to the «one person, one vote" rule, which means that every vote   has the same weight. However, co-ownership derogates from this principle, namely in that the number of votes held by the co- owners is in direct correlation with their rights of ownership in the immovable. An overview of the various aspects of voting in General Meetings of co-owners.          
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  Co-owners must make decisions that are essential for the life of their co-ownership, which cannot be adopted by the board of directors without their consent. To this end, the meeting of co-owners brings together the co-owners or their representatives, at least once a year. In this context, the taking of these decisions is subject to a strict framework. Meetings of co-owners make decisions by taking a vote. Any proposal submitted for adoption must be voted on to become a resolution. Without being exhaustive, two voting procedures are set out in article 351 of the Civil Code of Quebec: a show of hands or, upon request, a  secret ballot. The choice is predicated upon competing objectives of simplicity or confidentiality in the decision making process.  
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