Certificate of the state of the immovable

Any syndicate of co-owners has obligations to assume in terms of the maintenance of the common portions. The certificate of the state of the immovable is an essential step to ensure the preservation of the immovable. It is a preliminary step before requesting the services of a professional to establish a contingency fund study.  The certificate of the state of the immovable corresponds to a "balance sheet" of the building: it notes the quality of the building, at a specific time. It includes an inventory of the building's components (outdoor spaces, buildings, dwellings, equipment, etc.) that will be evaluated to establish the amounts to be paid into the contingency fund. Although there is no legal obligation to this effect, this document should be prepared by a professional technologist, engineer, architect.


The certificate of the state of the immovable provides information on the condition and physical quality of these components and is accompanied by technical comments. It shall inform the Board of directors of the consequences and nature of the defects and deficiencies found, or of the need to carry out additional studies.

The certificate of the state of the immovable is a key document for carrying out the asset management plan. It is essential to ensure the proper administration of the building.

The certificate of the state of the immovable may indicate the remaining life of the building components, based on their qualities, solicitation, maintenance and the performance capacity normally attributed to similar components in a comparable environment. It could also contain cost estimates and an indication of corrective measures to be taken, if any.


In practice, the building condition certificate includes:

  • The list of all components and equipment of the common portions;
  • An indication of the condition and problems found for each component or equipment;
  • The causes and consequences of the problems identified;
  • The need to resort or not to additional expertise.

Complementary expertise

Additional expertise may be necessary when certain components of the building show signs of disorder. It is then necessary to carry out a more in-depth study, in order to know their real state. The same scenario applies when the guarantees expire and there are suspicions about the existence of defects.

This complementary expertise consists of using, for example, vibration analysis, infrared thermography, ultrasonic detection, lubricant analysis, refrigerant analysis, electrical monitoring, photography, video, or even destructive testing, if necessary.


WHAT YOU SHOULD KNOW ! ​The building condition certificate is generally prepared by a building professional who establishes, at a specific point in time, the building's compliance with construction standards and, if applicable, the deficiencies that could affect it.

http://www.condolegal.com/images/Boutons_encadres/A_retenir.pngWHAT TO KEEP IN MIND: The certificate of the state of the immovable also identifies the various components located in the common portions of the building (e.g., roof, windows, etc.) that must be evaluated for the purposes of the contingency fund study.

WARNING ! ​ Often, newly elected board members are unaware of the state of their co-ownership, for example, ongoing maintenance plans, operations carried out in the past or common portions in need of replacement. Thanks to the certificate of the state of the immovable, they can have a global vision of things.


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